payoutcheck
Pilot open for ecommerce bookkeeping firms

Every payout, matched. Every mismatch, explained.

Payout Check reconciles Shopify, Amazon and PayPal payouts against Xero or QuickBooks, finds why the clearing account won't zero, and drafts the correcting journal.

Check 5 clients free → Sample report.pdf
October closeexample · 5 clients
Demo Candle CoShopify → Xero
8 to review
Trailhead GearShopify, Amazon → QBO
3 to review
Harbor Pet SupplyAmazon → Xero
ties out
Linen & LoomShopify, PayPal → Xero
1 to review
Northfield CoffeeShopify → QBO
ties out
12 items · 4 draft journalsnothing posted
48hreport turnaround
5clients checked free
0logins or integrations
30duntil files are deleted
The report

One report per client, exceptions only.

Each unexplained balance comes with a likely cause and a fix, ranked by impact. Your team reviews, then decides what to post.

Demo Candle Co · Shopify Payments → XeroOct 2026 · 7 payouts · 8 to review
Priority
Found
Likely cause
Suggested fix
HIGH
FoundPayout 644.90 booked as 665.40
Likely causeDeposit booked at gross; fees never split out.
Suggested fixDr Shopify Fees 20.50
Cr Business Checking 20.50
HIGH
FoundPayout 406.98 booked as 406.89
Likely causeTransposed digits (the difference is a multiple of 9).
Suggested fixCorrect entry to 406.98
MED
FoundDeposit 489.64 matches no single payout
Likely causeTwo payouts landed as one bank line.
Suggested fixSplit across 2 payouts
MED
FoundDeposit 2,500.00 "Shopify Capital"
Likely causeCapital advance or reserve release, not sales.
Suggested fixConfirm with client first
LOW
FoundPayout 386.82 on the 30th, no deposit
Likely causeStill in transit at period end.
Suggested fixCheck next month's bank lines
Demo data, fictional store. Amounts are calculated, not estimated.Full report.pdf →
Free pilot

Try it on last month. Free.

We're testing with a small number of ecommerce firms before launch: one closed month, up to 5 clients.

01

Send two exports

The payout export and the ledger export for the bank, clearing and fee accounts.

payouts.csvledger.csv
02

We run the check

Every payout is matched to the books. Anything that doesn't tie out gets a cause and a fix.

ShopifyAmazonPayPal
03

Review in 48 hours

One report per client. Your team reviews the exceptions and decides what to post.

XeroQuickBooks
Data handling

Careful with client data.

The pilot runs on exported files only. Here's exactly what happens to them.

No logins
Exported files only. We never connect to your systems during the pilot.
Names optional
Strip client names before sending if you prefer.
Single use
Used for your report only. No resale, sharing, marketing use or contact with your clients.
Stays with us
Processed on our own encrypted machines, not uploaded to AI services or third-party tools.
Deleted in 30 days
Or sooner on request, with deletion confirmed by email.
NDA welcome
We'll sign yours before you send anything.

Run a free check.

Email us and we'll reply with exactly which files to export. Or just tell us how long payout reviews take your team each month.

hello@payoutcheck.co →